Make Your Office Paperless
In today’s world, we seem to get inundated with paper, we get bills statements in the mail, and we collect receipts when we make a purchase, you can make your office paperless today.
How do you deal with all this paper, do you have a filing system, our just an old shoebox in the corner that we shuffle through in frustration when we need a particular document?
Are you tired of having to go through a mountain of paper to find that small obscure document?
Make Your Office Paperless
With all of the gadgets and software available to us today and with some, you can get for free making a Paperless Office simple to set up.
Evernote is a great piece of software to manage all of your paper documents and it can be downloaded for free.
It is easy to use just drag and drop any document into Evernote and its stored and filed away for easy access later.
I find the best way to manage my paperwork is to scan and save as a PDF give it a simple easy to remember file name, and then I drag and drop into Evernote. I use a ScanSnap S1300i see below for more info, but any scanner will do and saving your file as a PDF gives added security to your documents.
I have created a number of Notebooks (folders) and have these tagged, i.e. Documents, Bills, Receipts, etc. and I just drag the file to that notebook, it is so easy.
With Evernote, it is very easy to retrieve a document you just go to the Notebook open it click on your file and view it. You can use any file format you are familiar with; MS Office, PDF and a multitude of others. If it is a word file, it will automatically open in MS Word if it is a PDF you have scanned it will open in Adobe or any other PDF reader you use; it is that simple.
As I said earlier, I use a ScanSnap S1300i made by Fujitsu, that is highly portable and travels with me almost everywhere. The ScanSnap S1300i scans Multi-Page double-sided documents with the push of a button it is easy to use at the desk or on the road. You can easily put up to 10 pages into the automatic document feeder (ADF) and press the button.
Simple to use Smart Scanning Features
I like the fact it has a double scanner; it can scan a double-sided document and automatically convert the scan to a PDF, and it integrates with Evernote scanning and saving it automatically in Evernote. All I need do is file the scanned document in the notebook I want at a later date.
ScanSnap S1300i scans both sides of a document up to 12 pages per minute. It scans directly to PDF, searchable PDF, JPEG, or to office applications like Word or Excel. With auto-orientation and auto color recognition the ScanSnap S1300i will automatically recognise the size of a document, it will detect and correct it the page is inserted askew, and then displays the image in its correct orientation. You can even choose to have blank pages deleted automatically.
Scan direct to Cloud
Not only will the ScanSnap S1300i scan a document direct to Evernote it also scans to the Cloud, if you use Google Drive, Dropbox. I use JustCloud that gives me unlimited storage and backup for a very reasonable price www.justcloud.com
Ease of Portability
ScanSnap S1300i comes with a standard AC Adapter but for mobile use, it can be powered by the computer’s USB ports. As I said earlier, I use it when I travel; it’s light, portable extremely reliable, fast and simple to use.
Another great and simple tool I use to store my business cards is WorldCard By Penpower. WorldCard is a mobile App for iPhone, Android, and Windows Mobile it takes a photo using your built in camera and using OCR technology saves and converts it direct to your contacts.
Evernote, when used together with the ScanSnap S1300i, and WorldCard creates a truly paperless system that is accessible anywhere, a system anyone can easily setup and use.
About Darren Wilkins
Darren is a semi-retired senior executive and serial entrepreneur who runs a number, of successful businesses both online and offline.
With 30+ years experience in management and as a management consultant Darren has a can-do attitude and offers real practical advice that can be used for any business no matter the size, Darren is using his time focusing on online opportunities and building better businesses.
With global experience managing and directing multimillion-dollar mega construction projects and businesses. Darren has a wealth of practical experience to share and wants to help you and your business.